The Batang PHILTRA may be hosted by PHILTRA Championship- Series Qualifier event.  However, any LGU or event may apply for hosting per region/province provided the event does not conflict with other approved Batang Philtra event.  This shall be awarded to high quality mountain trail running race organizer.  This should be held in a major city within the region and there should be a minimum two events per region.

All event organizers of existing or planned events are welcome to submit their applications.

The PHILTRA Executive Committee will choose and approve the event which will be part of the series.  Unless there will be any concern on the staging of the event, this shall be valid for 2 years.  

All applicants will automatically be a PHILTRA-recognized event.  

WHAT’S IN IT FOR MEMBERS OF THE SERIES

• Provide opportunity for winners of age-group U-20 to be part of the PHiltra Championship Finals
• Host Batang Philtra as a priority host for the location.
• Provide assistance in implementation of trail running standards to ensure safety of the event if needed
• Provide promotions of the event through PHILTRA
• Assist with event sponsors to secure additional revenues where appropriate and if needed, 
• Negotiate contracts collectively where necessary to protect your interests and ours, and provide additional services to the event from local Associations if needed and requested. 
• Philtra has a national network of athletes, coaches, officials, and supporters, and they can provide invaluable assistance to ensure the success of your event.

RATING:

The event submitted will be rated as follows during the selection process.

+5 for compliance, -1 for any noted deficiency.

EXPERIENCE: Experience in staging major athletic competitions or other events or as part of the organizing team of previous events. 

TEAM.  An organizational chart of the proposed management team   The team should have good standing record with the community, high level of ethics and have good moral conduct displayed in the community.

CITY & COMMUNITY The city and community should be firmly behind the organizer.    There should be no record of complains or issues from the community in events previously handled.  The organizer should present the community coordination or collaboration plan to be able to: 1)provide economic opportunity and 2) compliance with local protocols (i.e., indigenous practices)

ROUTE:  A proposed course map.   At least one of the course measurers must be on site for competition to ensure the course is set properly. 

VENUE.  The venue should have established transport system and access to hotel/homestay and food supplies.  If none, organizer should have the capacity to facilitate travel to/from the event venue.

SECURITY PLAN AND MEDICAL SERVICES PLAN.  The event should have an established security plan and emergency medical services plan if needed.

RATING SYSTEM

1. TOTAL POSSIBLE POINTS                             50%

• EXPERIENCE 10
• TEAM   8
• CITY AND COMMUNITY 8
• ROUTE - MAPPING, MARKING,MARSHALING 8
• ACTIVITY VENUE 6
• SECURITY AND MEDICAL SERVICES PLAN 10

2. VOTE FROM TRUSTEES                                50%

DETAILS TO SUBMIT:

EVENT NAME

• DATE
• NATURE OF EVENT
• NAME OF ORGANIZER: 
• REGISTERED NAME
• MEMBERS OF ORGANIZING TEAM AND POSITION
• BUDGET (Optional)
• NUMBER OF TARGET PARTICIPANT
• LIST OF PREVIOUS EVENTS HANDLED.  Pls indicate Name and Date
• HOW WILL YOUR EVENT CONTRIBUTE TO THE COMMUNITY?
• PLS STATE IF THERE ARE ANY PENDING ISSUES WITH LGU OR LOCAL COMMUNITY FROM PREVIOUS EVENTS
• ATTACH ROUTE MAP
• INIDICATE VENUE AND ACTIVITY AREA
• ACCESS: Pls state if there are available transpo, accommodations and food in the location
• SECURITY AND MEDICAL PLAN Pls state or attach your existing security and medical plan.

EVENT ORGANIZER WHO HAVE HOSTED QUALIFYING EVENT WILL BE:

• Priority to host for 3 years in their LGU unless the event have failed to deliver the expectations set as a BATANG PHILTRA event
• Event should signify intent to host for the following year by November.