Rules & Regulations

The rules and regulations below shall apply to the Southeast Asian Trail Running Cup - Elite Category which is by invitation from member countries of the Southeast Asian Trail Running Confederation.  Be updated with the Tawid Mountain Marathon in this LINK.  The Local Event Organizer may make changes to the rules and regulations which shall be communicated via Social Media, Whatssap Group and the Technical Team Representative per country.

PRE-COMPETITION PROCEDURE

Entry Regulations and Final Confirmation Entry Rules

Every Southeast Asian Trail Running Confederation may enter 1 (one) team for each event.

In accordance with the competition regulations, each Member Federation may be represented by 6 (six) athletes-3 male and 3 female in each trail event, and by 4 (four) athletes2male and 2female in each mountain running and Vertical Uphill event considering and respecting the following conditions:

No athlete aged less than 16 (sixteen) or more than 19 (nineteen) years on 31 December of the year of the competition may participate in the Junior Mountain races.

No athlete aged less than 20 (twenty) years on 31 December of the year of the competition may participate in the Senior Mountain races.

No athlete aged less than 18 (twenty) years on 31 December of the year of the competition may participate in the Senior Trail races.

Participation in the Races

In the event of an injury or illness to a runner, Member Federations may make a substitution of another runner if the substitute has already been listed on the FEF, even for a different race. Changes may be made until the final confirmation deadline of the respective race. In case of such changes, the respective Member Federation will be accountable for a financial penalty of 100 USD per change.

In exceptional circumstances the organising partnership will consider requests from Member Federations wishing to make an athlete substitution to a different race to that entered on the FEF for reasons other than injury or illness. If accepted, payment of the financial penalty will still apply.

The final confirmation deadline for all races is 09:00 a.m. the day before the race start. After which no runner changes can be made other than withdrawals. Each deadline will be stated in advance.

Runners who withdraw from an earlier race in the timetable after the final, may still start in subsequent races where there is a valid and confirmed medical reason for the action.

Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors already entered who will take part in the competition at 09:00 a.m. the day before the respective race via TIC or E-mail to the LOC Competition Management. The bib distribution of each race is listed in the section “Technical Meetings” above.

Withdrawals

Withdrawals after final confirmation, must be submitted, on the official Withdrawal Form at the technical meetings/bib distribution timeframe of the respective race.

 

The Competition Venue will be at the Bontoc Municipal Plaza.  The venue shall offer team catering, warm up areas, call rooms, showers, and doping control facilities, as well as a media center, mixed zone, VIP area, expo booths, public catering and a stage for ceremonies and side events.

The main function of the TIC is to give each Team Delegation the opportunity to directly reach the LOC competition management regarding any technical issues, especially off-competition. Further, the TIC will function as additional channel to reach each Team Delegation with official race related communications.

The main TIC will be at or via viber ____________)

  • all relevant technical documents (withdrawal, protests & written appeals, )
  • the e-mail address to directly reach the LOC competition management for technical questions, written questions, final announcements, for the technical meetings and more question out of competition.
  • in competition, please see the section “protests and appeal” in this

In Addition, the official information points at each venue will function as physical TIC, providing with information and documents. If possible, please use the digital TIC.

The opening hours for the information points are: 10:00 – 17:30 daily at the center of each venue.

Please Note: The main information channels for important notices of general interest (e.g. changes on timetable, etc.) remain the team leader´s Viber group and E-mail. In addition, we will make available the information at the Team Hotel´s information board, too.

There will be two technical meetings: one for the mountain races and one for the trail races. The technical meetings will cover:

  • Starting procedures (incl. call room and warm-up area)
  • Latest information/Updates of the course
  • Information about race regulations and jury of appeal
  • Update on weather conditions and mandatory gear
  • Information on the aid stations
  • Information about medical infrastructures
  • Answers of written questions
  • Distribution of bib numbers for the following

The Bib distribution will be as follows:

  • June 19, 2023 - Municipal Plaza, Bontoc, Mountain Province

Each Team may be represented by a maximum of two people and, if necessary, an interpreter at the Technical Meetings. It is very important that all teams are represented at the Technical Meetings. The Technical Meetings will be held in English.

Any inquiries concerning the technical conduct of the Championships must be made in written form (in English). These questions will be answered at the Technical Meeting. The forms on which the questions must be written shall be returned to the LOC via TIC / E-mail latest by 10:00 on the day of the respective Technical Meeting.

A Whatsapp group including all Member Federations’ team leaders will be created, to address instant messages and announcements. Major information of interest for all will be communicated to the teams by the organizing committee via this group.

It is recommended that Team leaders have a 5G enabled phone with them at all times.

The Opening ceremony will be at the Municipal Hall of Bontoc Mountain Province.

The courses will be available for inspection starting on Monday, 06/17/2023.

The mountain race courses will be marked with _———on the ground. We highly suggest carrying the latest GPX track on a phone or any other navigation device.

For the trail races, the latest GPX track will be necessary as the marking of these routes cannot be guaranteed until race day.

The course checks are planned for Tuesday, 06.18.2023 and Wednesday, from 9:00 am to 3:00 pm.  

NOTE:  This will not be the regular/final marking. Full race markings will be added to each course the day before the relevant race to keep the environmental impact as low as possible.

COMPETITION PROCEDURE

For every event, each competitor will receive two bibs both of which must be visible at all times:

  • One on the front of the competition singlet (the bib with transponder) attached with pins or bib-holder elastic
  • One on the back of the competition singlet of backpack if
  • One bib number tag will be provided for the athlete´s personal

The bibs for the competitions will have the following numbers:

  • Vertical: 1xxx
  • Trail Short: 2xxx
  • Trail Long: 3xxx
  • Mountain Classic: 4xxx

Chip Transponder

The timing transponder is attached to the back of the main bib number (front) provided to the athletes. These transponder bibs will be distributed at the place and time noted in section “Technical Meetings”. Athletes remain responsible for the proper placement of the transponder bibs (front of the competition clothing). Athletes reporting to the call room without the transponder bib will not be allowed to compete.

In addition, a GPS tracker will be provided for all trail races and given out with the Race Bib. It is the responsibility of the athlete to turn it on before the race. The GPS tracker is part of the mandatory equipment and will be considered during the Call Room Check-In. The tracker will be collected directly after the race at the equipment check in the finish area.

Competition Clothing

Competitors must wear the Federation’s official team clothing. World Athletics TR5 will be strictly applied. Please make sure to follow the World Athletics Marketing and Advertising Regulations in force. Clothing and items not conforming to this rule and the current World Athletics Marketing and Advertising Regulations will be removed/taped at the Call Room. This applies to athletes’ personal equipment as well (e.g. wind jackets, poles, camel bags, etc.). Member Federations shall present the example of their Team vests during the accreditation procedures where LOC members will take a picture of it.

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. Runners in different races can use different team vests (e.g. with or without sleeves) depending on weather conditions or individual requirements but should always be the federation design.

Additional mandatory and safety equipment (e.g., wind jackets, poles, camel bags, etc.) carried during the races are considered as athletes’ personal equipment and do not necessarily have to be a team issue, however, all items must follow the World Athletics Marketing and Advertising Regulations and will be inspected as athletes enter the call room. The rule stipulating the compulsory wearing of the official competition clothing will be applied during the competition but also during the Flower Ceremonies, interviews at the Competition Venue and Victory Ceremonies.

Competition Shoes

At present World Athletics does not have a list of formally approved mountain and trail shoes. The WMTRC applies the WA shoe construction principles (Athletics Shoe Regulations, point 10, Technical Requirements of Athletics Shoes) concerning the internal construction of the shoe and there are no limitations on shoe sole thickness for mountain and trail running events.

The organisers reserve the right to impound and inspect the internal construction of any shoe suspected of not meeting these requirements (after the race). The shoes impounded may not be returned. If a shoed is impounded, this is the form that should be utilised:

https://www.worldathletics.org/download/download?filename=e5b98347-3b59-4df5-84ff- d0573519efe0.pdf&urlslug=Athlete%E2%80%99s%20Shoe%20Receipt%20Form%20%E2%80%9 3%20Sample

The timing transponder is attached to the back of the main bib number (front) provided to the athletes. These transponder bibs will be distributed at the place and time noted in section “Technical Meetings”. Athletes remain responsible for the proper placement of the transponder bibs (front of the competition clothing). Athletes reporting to the call room without the transponder bib will not be allowed to compete.

In addition, a GPS tracker will be provided for all trail races and given out with the Race Bib. It is the responsibility of the athlete to turn it on before the race. The GPS tracker is part of the mandatory equipment and will be considered during the Call Room Check-In. The tracker will be collected directly after the race at the equipment check in the finish area.

Competition Clothing

Competitors must wear the Federation’s official team clothing. World Athletics TR5 will be strictly applied. Please make sure to follow the World Athletics Marketing and Advertising Regulations in force. Clothing and items not conforming to this rule and the current World Athletics Marketing and Advertising Regulations will be removed/taped at the Call Room. This applies to athletes’ personal equipment as well (e.g. wind jackets, poles, camel bags, etc.). Member Federations shall present the example of their Team vests during the accreditation procedures where LOC members will take a picture of it.

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. Runners in different races can use different team vests (e.g. with or without sleeves) depending on weather conditions or individual requirements but should always be the federation design.

Additional mandatory and safety equipment (e.g., wind jackets, poles, camel bags, etc.) carried during the races are considered as athletes’ personal equipment and do not necessarily have to be a team issue, however, all items must follow the World Athletics Marketing and Advertising Regulations and will be inspected as athletes enter the call room. The rule stipulating the compulsory wearing of the official competition clothing will be applied during the competition but also during the Flower Ceremonies, interviews at the Competition Venue and Victory Ceremonies.

Competition Shoes

At present World Athletics does not have a list of formally approved mountain and trail shoes. The WMTRC applies the WA shoe construction principles (Athletics Shoe Regulations, point 10, Technical Requirements of Athletics Shoes) concerning the internal construction of the shoe and there are no limitations on shoe sole thickness for mountain and trail running events.

The organisers reserve the right to impound and inspect the internal construction of any shoe suspected of not meeting these requirements (after the race). The shoes impounded may not be returned. If a shoed is impounded, this is the form that should be utilised:

https://www.worldathletics.org/download/download?filename=e5b98347-3b59-4df5-84ff- d0573519efe0.pdf&urlslug=Athlete%E2%80%99s%20Shoe%20Receipt%20Form%20%E2%80%9 3%20Sample

Competition Clothing

Competitors must wear the Federation’s official team clothing. World Athletics TR5 will be strictly applied. Please make sure to follow the World Athletics Marketing and Advertising Regulations in force. Clothing and items not conforming to this rule and the current World Athletics Marketing and Advertising Regulations will be removed/taped at the Call Room. This applies to athletes’ personal equipment as well (e.g. wind jackets, poles, camel bags, etc.). Member Federations shall present the example of their Team vests during the accreditation procedures where LOC members will take a picture of it.

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. Runners in different races can use different team vests (e.g. with or without sleeves) depending on weather conditions or individual requirements but should always be the federation design.

Additional mandatory and safety equipment (e.g., wind jackets, poles, camel bags, etc.) carried during the races are considered as athletes’ personal equipment and do not necessarily have to be a team issue, however, all items must follow the World Athletics Marketing and Advertising Regulations and will be inspected as athletes enter the call room. The rule stipulating the compulsory wearing of the official competition clothing will be applied during the competition but also during the Flower Ceremonies, interviews at the Competition Venue and Victory Ceremonies.

Competition Shoes

At present World Athletics does not have a list of formally approved mountain and trail shoes. The WMTRC applies the WA shoe construction principles (Athletics Shoe Regulations, point 10, Technical Requirements of Athletics Shoes) concerning the internal construction of the shoe and there are no limitations on shoe sole thickness for mountain and trail running events.

The organisers reserve the right to impound and inspect the internal construction of any shoe suspected of not meeting these requirements (after the race). The shoes impounded may not be returned. If a shoed is impounded, this is the form that should be utilised:

https://www.worldathletics.org/download/download?filename=e5b98347-3b59-4df5-84ff- d0573519efe0.pdf&urlslug=Athlete%E2%80%99s%20Shoe%20Receipt%20Form%20%E2%80%9 3%20Sample

Mandatory and Authorised Equipment

As per the competition regulations, the athletes competing in the trail races must carry with them during the whole duration of the competition the following mandatory equipment:

 

 

Trail Short

Trail Long

Minimum Mandatory

Rain Jacket waterproof, taped seams, with hood

Min weight male: 150g; female: 120g

Rain Jacket waterproof, taped seams, with hood

Min weight male: 150g; female: 120g

-

Extra Long Shirt & Pants

must be designed for alpine running

Emergency Nutrition of 200kcal

required the full time

Emergency Nutrition of 200kcal

required the full time

Fully charged Mobile Phone with working SIM-Card and Number of Race Control

 

Fully charged Mobile Phone with working SIM-Card and Number of Race Control

 

0,5 L Liquids

to be carried at start and leaving each aid station

additional cup if necessary, no cups available at aid stations,

softflask for drinking accepted

Hot temperatures: upgrade to 1 L possible

1 L Liquids

to be carried at start and leaving each aid station

additional cup if necessary, no cups available at aid stations,

softflask for drinking accepted

Minimum First aid pack

Emergency blanketDIN 13164 (L x W). Minimum 210 cm x 130 cm First Aid Dressing, DIN 13 151-M, 80 x 100 mm or similar Whistle

Minimum First aid pack

Emergency blanket DIN 13164 (L x W). Minimum 210 cm x 130 cm First Aid Dressing, DIN 13 151-M, 80 x 100 mm or similar Whistle

 

Headlamp

mandatory to be carried for everyone leaving aid station

"Kranebitten" (km 68) after 05:30 p.m. where it can be picked up

GPS Tracker (will be handed over by bib distribution)

GPS Tracker (will be handed over by bib distribution)

 

 

Maybe Mandatory

 

Extra Long Shirt & Pants

must be designed for alpine running

 

-

 

Hat/Gloves

 

Hat/Gloves

 

Rain Pants waterproof, taped seams

 

Rain Pants waterproof, taped seams

 

 

Recommendation

 

Trailrunning Shoes (highly recommended)

 

Trailrunning Shoes (highly recommended)

 

Sun Protection (Hat, Sunglasses)

 

Sun Protection (Hat, Sunglasses)

 

GPS Watch

 

GPS Watch

Poles

pick-up and leave only at team assisted aid stations

Poles

pick-up and leave only at team assisted aid stations

The final decision on the mandatory and authorized equipment for all races (including mountain races as well) lies with the Technical Delegate of the Event, who will consider distance, prevailing weather, and other risks. A mandatory equipment check will be implemented during the Call Room reporting, while during the race additional checks may also occur. In this case, athletes are obliged to follow the referee’s instructions. Checks will be applied equally to all athletes. There will also be a mandatory equipment check at the end of the relevant races.

Mandatory equipment violations will result in disqualification.

 

The Call Room will be located near the start area at both venues. Access to the Call Room will be allowed to athletes only (via bib) and the passing of the mandatory equipment and team vest check at the entrance and will be open to the following times:

(TO BE UPDATED)

Date

Race

Entrance Opening

Entrance Closing

Leaving Call Room

Start Time

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

It is the responsibility of the team officials to ensure that their athletes are aware of the last check-in times for entry to the Call Room (Entrance Closing). Athletes arriving late may be excluded from participation in the event. In the Call Room the judges will check the following in accordance with World Athletics Rules:

  • Athletes are wearing the national uniform clothing officially approved by WA and confirmed at
  • Bibs are worn correctly and correspond with start
  • Transponders are applied correctly and correspond with the bib number and athlete’s name.
  • GPS trackers are turned on
  • Advertising on clothing complies with the Rules and
  • Unauthorised material is not taken onto the
  • Mandatory gear is being carried (for the trail races).

Note: in case of the vertical uphill races, the LOC will provide a special transportation service of light clothing items (e.g., wind/rain jacket, T-shirt, etc.) which will be delivered to the finish area by the time of the arrival of the athletes. Such clothing items shall be limited to a minimum (and can only be handed in at the Technical Meeting the day before, on 19th of June). The clothing items shall be pre-packed and marked with the following information (or with the distributed number tag):

Race (e.g.: Senior women) Country code (e.g.: PHI)

Bib number of the athlete (e.g.: 100)

After leaving the Call Room, athletes will be directed into the start area to prepare for the race. The start procedure is explained in a following section.

Luggage Deposit:

For all races, there is a luggage deposit in the athlete area of each venue.

 

 

Specific Event Procedures Start Positions

For all races, after any top athletes are called out and presented to the crowd the other runners then find their own place behind them ensuring that there is only one person per nation on the front line – this will be enforced.

For the trail races, the elite women will be given equal space on the front line. The Technical Delegate has the power to alter the above starting positions in special circumstances.

Starter Commands

All instructions will be given in English. With five minutes to go athletes will be asked to line up behind the start line. Three-minute and one-minute warnings before the start of the race will be given. A 10s countdown to the start will be given.

The start will be “On your Marks” and the gun.

False Start

In the event of a false start, the starter will fire a second shot and officials will raise a tape across the course, 100 m from the start line.

 

Aid Stations

Vertical uphill:

Team and unsupported drinking station at km4

Trail Short:

Team supported aid stations:

  • At km18 aid station
  • At km 24 aid station

Unsupported aid station:

  • At km 8 aid station
  • At km 15 aid station
  • At km 32 aid station

Trail Long:

Team supported aid stations:

  • At km18 aid station
  • At km 24 aid station
  • At km 40 aid station
  • At km 69 aid station

Unsupported aid station:

  • At km 8 aid station
  • At km 15 aid station
  • At km 32 aid station
  • At km 48 aid station
  • At km 56 aid station
  • At km 74 aid station

Mountain Classic

  • Team and unsupported drinking station at 7.5km

An athlete who receives or collects refreshments or water from a place other than the official stations, except where provided for medical reasons or under the direction of race officials, or takes the refreshment of another athlete or litters outside of the refreshment zone renders him/herself liable to disqualification by the Referee.

Team officials can be present at any of the aid stations listed above, but personal assistance can only be provided at the team supported aid stations.  There will only be available shuttle to Supported Aid Stations.  Schedule will be published.

All stations will be fully integrated in the race course and must be passed in any case. Signs indicating the upcoming aid stations will be displayed 50m-100m before the station.

Unsupported and team supported aid stations for the mountain races will offer the following:

  • Tap water or sealed natural water (without gas)
  • Fruits and more snacks (e.g., Pretzels, Bars, Gels)
  • Rice porridge will be served at supported aid stations
  • Rice meals will be available at KM40 Aid Station
  • Team zone for specific nutrition

Unsupported aid stations for the trail races:

  • Sealed natural water and water refilling jugs
  • Sports Drinks and cola
  • Fruits and more snacks (e.g., Pretzels, Bars, Gels, Rice Snacks)

Both at the unsupported aid stations and the respective section at the team supported aid stations, the runners can pick up the various items on their own.

NOTE: For the trail races, athletes are obliged to carry and use their own plastic cup (soft flask allowed). There are no separate cups at the aid stations (see mandatory equipment).

Team supported aid stations:

A maximum of two team officials per country will be allowed to be present at any one of the team supported aid stations. However, when men and women compete together (e.g. trail races), a maximum of four team officials per Federation will be allowed. Those team officials must wear a special pass issued by the LOC, which can be collected during the accreditation procedure.

Procedures for Mountain Races

Team officials (maximum two per team) are authorized to place refreshments directly into the athletes’ hands only from the designated and well-marked area located near the Drinking Stations.

Procedures for Trail Races

Team officials are authorized to place refreshments directly into the athletes’ hands from the designated place behind or next to the team’s table. According to the number of athletes competing by country, each team will have its own table or share a table with another team, which will be marked with the national flag and the World Athletics country code. The tables are arranged in alphabetical order according to the three-letter country code where possible except in some sharing instances. Maps with the order of countries will be available at the technical meeting.

For athletes in the trail races, who will not be accompanied by team officials, the judge, who is responsible for the team supported aid station, will place the bottles on a specific table. To execute this service, the personal refreshments must be handed over to the LOC at the entrance of the Call Room. The bottles with the personal refreshments must display the following.

Information:

Athletes’ name Athletes’ bib number Country Code

Mark (sticker) of the Team Refreshment Station (see details above)

Note: bottles distributed at the team supported aid stations must duly comply with the event advertising regulations.

Transportation to the team supported aid stations:

To be updated

 

Timing and Measurement

The official timing will be provided by the LOC and works with Race Results transponder system. In addition, a GPS Tracking including additional GPS devices will be distributed as part of the mandatory equipment for all trail races.

Cut-Off Times

The maximum time allowed to finish each of the trail races is calculated as follows:

  • Long Trail - 15H
  • Short Trail - 8H
  • Mountain Classic - 2.5H
  • VK - 2H

Any runner found to have breached the following is liable for disqualification:

  • No pacing or being accompanied on the course by someone outside the
  • No receiving of any assistance outside the authorised areas, including physical assistance from other runners
  • Littering outside of the official garbage zones
  • Deliberately impeding or blocking another runner
  • Deliberately or accidently shortening the route via going off course

The following infractions will lead to a one (1) hour penalty or disqualification:

  • Not assisting another runner in distress if there are no officials/medical personnel
  • Not wearing the race bibs visible and in the correct manner (front and back)
  • Mandatory gear(s) missing at post event gear check or at any random gear
  • Wearing/holding/using a forbidden item (e.g., headphones) during the race
  • Non-compliance with volunteers, organisation staff, referees, and other runners

 

The top three runners in all races will receive official SEATRC medals. In addition, tokens and prizes may be provided.

The overall senior team scoring will be based on the positions achieved by up to three athletes per country in up to six events (from the maximum possible of eight events), therefore a maximum of 18 scoring performances.

Points will be allocated to runners per event, with the 1st runner being awarded the highest number. For example, assuming the maximum number of runners in any one event is 100, then 100 for 1st, 99 for 2nd etc down to 1 for 100th place, with the maximum points to be decided when all the entries are in, and to be the same for all races.

The team with the highest score will be the winner, trophies will be awarded to the top threeteamand allteamswill be ranked.

To be included in the ranking the Federation must include at least one male and one female team, and one mountain and one trail team.

 

Following each race there will be a Mixed Zone that all competing athletes will have to pass through; here, accredited media (TV. Radio, written Press, online Press) can get flash quotes and conduct interviews, however, athletes are not obliged to speak to media representatives. There will be no press conferences with the medal winning athletes after the races.

In races where carrying certain equipment is made mandatory, a gear check and return of the GPS tracker will be also conducted in the post event area before entering the Mixed Zone.

The first three athletes in each event will be requested to attend a Flower Ceremony

The Flower Ceremonies and the possible press interviews will take priority over all other interview requirements. They will be held before doping control.

A post race athlete’s area, incl. the opportunity to take a shower and change will be provided at every venue.

 

 

Protests concerning the status of an athlete to participate in an event must be made, prior to the commencement of the event, to the Technical Delegate(s). Once the Technical Delegate(s) make(s) a decision, there shall be a right of appeal to the Jury of Appeal. If the matter cannot be settled satisfactorily prior to the competition, the athlete shall be allowed to compete “under protest” and the matter be referred to the Organising Partnership/relevant Member Federation.

Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event. The LOC in conjunction with the Technical Delegate of the competition shall be responsible for ensuring that the time of the announcement of all results is recorded.

Any protest shall be made orally to the Referee by an athlete, by someone acting on their behalf or by an official representative of a team. Such person or team may protest only if they are competing in the same event to which the protest (or subsequent appeal) relates (or are competing in a competition in which a team points score is being conducted). To arrive at a fair decision, the Referee should consider any available evidence which they think necessary, including a film or picture produced by an official video recorder, or any other available video evidence. The Referee may decide on the protest or may refer the matter to the Jury of Appeal.

When a protest is made by or on behalf of an athlete who did not finish a race, the Referee much first ascertain whether the athlete was or should have been disqualified for a breach of the Rules unrelated to the matter raised in the protest. Should that be the case the protest shall be dismissed.

If the Referee makes a decision, there shall be a right of appeal to the Jury. The protest should be made to the Jury through the Technical Information Centre.

An appeal to the Jury of Appeal must be made within 30 minutes of the official announcement of the amended result of an event arising from the decision made by the Referee or of the advice being given to those making the protest, where there is no amendment of any result.

It shall be in writing, signed by the athlete, by someone acting on their behalf or by an official representative of a team and shall be accompanied by a deposit of USD75, or its equivalent, which will be forfeited if the appeal is not allowed. Such athlete or team may appeal only if they are competing in the same event to which the appeal relates (or are competing in a competition on which a team points score is being conducted). For the vertical uphill the lodging the appeal may also be made via the Team Leaders WhatsApp group in the first instance.

The Jury of Appeal shall consult all relevant persons, including the relevant Referee. If the Jury of Appeal is in doubt, other available evidence may be considered.

The Referee and the Jury of Appeal may reconsider a decision if new conclusive evidence is presented, provided the new decision is still applicable. Normally such re-consideration may be undertaken prior to the medal ceremony for the applicable event, unless the organising Partnership determines the circumstances justify otherwise.

The decision of the Jury of Appeal (or of the Referee if no appeal to the Jury is made) shall be final and there shall be no further right of appeal.

 

Faqs

The Southeast Asia Trail Running Confederation (SEATRC) was established on July 4, 2023 with the aim to promote regional unity. Currently, the SEATRC is composed of member Trail Running Federations from Malaysia, Philippines, Indonesia, Thailand and representatives from Brunei, Vietnam and Cambodia.

The SEATRC aims to strengthen the bonds among the Southeast Asian countries by providing a platform for athletes to interact, compete, and forge friendships as they strive for the growth and development of the sports of trail running in the region.

Get in touch with SEATRC at https://web.facebook.com/SEATrailRunning

The SEATRC has approved the conduct of The SEA Trail Running Cup. This will be a biennial vent to be participated by members of the SEA Trail Running Confederation which shall start in 2024.

This aims to foster unity, friendship, and cooperation among the Southeast Asian nations in the sports of trail running.

For ATHLETES DEVELOPMENT: The event provides an opportunity for emerging athletes to showcase their skills and compete at an international level. It serves as a stepping stone for athletes to gain exposure, experience, and recognition, with the potential to further their sporting careers. Likewise, this prepares SEA athletes to prepare for competitions such as the World Mountain Trail Running Championships.

For CULTURAL EXCHANGE: The event also serves as an opportunity for cultural exchange. Participants and spectators shall experience the rich diversity of different Southeast Asian cultures as hosting is transferred to different countries bi-annually.

For SPORTING EXCELLENCE: The SEA Trail Running Cup aims to encourage member countries to strive for sporting excellence and raise their competitive standards. The event fosters healthy competition and inspires athletes to achieve their best performances, contributing to the overall improvement of sports in the region. 

The competition will consist of Long Trail, Short Trail, Mountain Classic (Junior and Senior) and Vertical Uphill which shall be conducted in accordance with the World Athletics Book of Rules | Official Documents (worldathletics.org)

Each member country may send official delegations which consist of athletes, coaches and officials.  The accreditation process starts on January 2024 upon release of the General Event Information Team Manual.  The deadline of the submission of initial entry form on February 5, 2024. The entry form must be submitted via email by the country official representative to SEATRC.  Member countries may submit updates to initial entry form until April 15, 2024. 

Final Entry Form must be submitted on May 15, 2024 for the accreditation process. The accreditation is the process through which the SEA Trail Running Cup identifies, registers, and provides access to accredited venues those with a specific role or function. The right to access an accredited venue and a specific zone is directly linked to the job title and role of the individual. The accreditation of teams will be differentiated into two subcategories of athletes and officials.

The event is also open to non-official country delegates who may enter via the public registration platform (Link to be updated) for the Tawid Mountain Marathon.

 

The event is also open to non-official country delegates who may enter via the public registration platform (Link to be updated) for the Tawid Mountain Marathon.

 

The SEATRA Cup 2024 is hosted by the PHILIPPINES by the Philippine Trail Running Association (PHILTRA).  Philtra, as host, is responsible to establish its Local Organizing Committee (LOC) and to cover the costs for 4 nights for participating quota athletes (3Male and 3Female per category) and 2 team officials during the event. Participating countries shall cover the cost of additional athletes for any non-quota athletes and officials.

 

Country Name: PHILIPPINES

Host Region: Mountain Province

Population:

Philippines

115,560,000

                       Mountain Province – 158,200

Language: Filipino (Tagalog and Ilocano), English

Local Time: (UTC+8)‎

Driving: Right-handed

Business hours: 9 a.m.–5 p.m.

Shops: 10 a.m.–7 p.m., Saturday 6 p.m.

Weather (June)

The month of the year in Bontoc with the warmest weather is June, with an average temperature of 85°F. The time of year with cooler water lasts for 2.5 months, from December 31 to March 16, with an average temperature below 82°F. The month of the year in Bontoc with the coolest weather is February, with an average temperature of 81°F.

Currency and Payments: Peso - Wireless payment is not commonly used in local shops.

Electricity and Voltage: Electricity: 220V, socket Type A,B<C

Measurements: Metric System

Emergency and Medical

Emergency Number: _______

Fire Department:     _____

Police:                    ______

Service: Mobile network: 4G, 5G

Tipping:  Approx. 1-2USD

Sim-Cards: As a working mobile phone is part of the mandatory equipment, please check the functionality of your mobile phone provider for Philippines.  If you need to buy prepaid sim cards there are multiple stores at the airport.

Entry Visa: Entry visa for SEA countries are not required, only an online flight and customs declaration form.

General Information: The LOC will provide adequate welcome services at the airport in Clark.  Transportation between Team Hotels and various venues, including official and social functions, will also be guaranteed by the LOC shuttle service. Furthermore, the LOC encourages the Member Federations to travel as sustainably as possible. The transportation service period is between the June 11 and 16.

Arrivals

Arrival by Plane:  The LOC will provide adequate welcome services at the official airport, Clark International Airport. To ensure a proper pick-up procedure, all teams were responsible for including their exact arrival information in the Final Entry Form (FEF). In case of any changes the team must contact the LOC as quickly possible. In case of late or lost luggage, please go directly to the designated desk inside the baggage claim area at the airport.

Arrival by Bus:  To ensure a proper pick-up procedure from the bus station, all teams are responsible for including their exact arrival information in the Final Entry Form (FEF). In case of any changes the team must contact the LOC as quickly as possible.

Parking: In case you require parking at the venue for your team contact ______.  Due to limited availabilities parking permits are going to be allocated in a first come, first serve manner.

Participants of the OPEN Category who require travel assistance may log here: (Link to be updated)

Local Transportation:  The venues are mostly walking distance.  On days transportation is needed, transportation between the team hotels and the venues, including official and social functions, will be guaranteed by the LOC shuttle service during the Championship days from 11h to 16th of June. All transportation schedules will be displayed at the info board both in the team hotels as well as in the other venues which are serviced by shuttles.

Departure:  A shuttle service will also be in place for team departures. The frequency of this service will be based on the departure schedule, which will be posted at the information board at each team hotel at least 24 hours before departure.  Any changes to the details provided in the FEF shall be communicated to the LOC, at least 48 hours before departure.

https://etravel.gov.ph/

BY REGULAR BUS

STRAIGHT TO BONTOC: Take the Cubao-Bontoc (Sagada): Coda Bus line in Cubao station.

VIA BAGUIO - Take Manila-Baguio Bus:  Victory Liner, Partas and Genesis.  Take Baguio to Bontoc Bus: D Rising Sun Bus, En Clean Vans

BY PRIVATE VEHICLE

Participant may travel via Baguio - La Trinidad - Bontoc Rd/Halsema Highway/Mountain Trail

 

event partners

sponsors 

Please contact us at info@philtra.ph for sponsorship.

Contact SEATRC

EMAIL: INFO@PHILTRA.PH with subject line SEATRA Cup.